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Privacy Policy

Privacy Policy

TOYO Corporation (hereinafter referred to as “TOYO”) recognizes that the protection of personal information of our customers and of those associated with us is an important responsibility in this advanced information and telecommunications society. In addition to complying with laws, regulations, and other norms related to the protection of personal information, and keeping international trends in mind, we will establish voluntary rules and systems and will strive to appropriately manage, protect, and handle personal information.

Established on March 1, 2005
Last updated on May 9, 2023
TOYO Corporation
Mitsuru Onodera, Chief Information Security Officer

Management and handling

1:
To implement this Privacy Policy, we will appoint a personal information protection officer and implement appropriate management of personal information. Further, we will establish methods for the protection and appropriate management of personal information, and ensure that officers and employees of TOYO Group (hereinafter referred to as our “Officers and Employees”) are fully aware of these methods, and implement, improve, and maintain them.
2:
In acquiring personal information, we will not only use lawful and fair means, but also clarify the objectives of use, etc., and obtain consent from the person who is the subject of the personal information, or publish necessary information on our website. When we acquire personal information indirectly, we will publish on our website the objectives of use of the personal information and other necessary matters concerning the personal information to be acquired.
3:
We will use personal information only for the objectives set forth in the Objectives of Use below. In the event that we share personal information with a third party or entrust the handling of personal information to a third party, we will conduct a rigorous investigation of said third party and exercise appropriate supervision to ensure that confidentiality is maintained.
4:
Unless otherwise stipulated by laws and regulations, we will not provide any personal information to any third party without prior approval of the person who is the subject of the personal information.
5:
We will implement the safeguard measures below as part of the management of personal information:
  1. We will maintain the accuracy of personal information and manage it in a secure manner.
  2. We will take appropriate information security measures against unauthorized access, computer viruses, etc. to prevent the loss, destruction, falsification, or leakage of personal information.
  3. We will not use personal information for purposes other than those intended, remove it from its normal place of use, transmit it to outside parties, or other wise leak personal information.
  4. Our Officers and Employees shall not disclose personal information obtained in the course of business activities to any third party or use such personal information for illicit purposes. Such restrictions apply even after such persons leave their positions related to the business activities, and we will take necessary measures to enforce this obligation.

Objectives of use

TOYO will use personal information for the purposes below in the course of the business activities.

Personal information provided by: Objectives of use
Business partners
  • Conclusion and implementation of contracts including provision of products and services
  • Communication necessary for providing goods and services and for shipment of products, etc.
  • Requests for payment for goods and services, etc. and protection of account receivables
  • Provision of information on products and services
  • Provision of information on products and services via e-mail or other methods
  • Provision of information on seminars, lectures, events, campaigns, etc. hosted or supported by TOYO
  • Provision of information on seminars, lectures, events, campaigns, etc. hosted or supported by TOYO Group via e-mail or other methods
  • Implementation of various measures and provision of assistance to build and maintain smooth relationships
  • Market trend survey and analysis
  • Purchase or review of products, parts, services, etc. by TOYO
Shareholders Communications in relation to shareholdings, such as notices of general meetings of shareholders and dividends; exercise of rights and performance of obligations under the Companies Act, Financial Instruments and Exchange Act, and other laws and regulations; management of shareholder information
IR and press relations Communications in relation to IR information and other company information
Applicants to join TOYO Provision of corporate information and necessary communication to applicants for employment with TOYO or prospective employees of TOYO
Inquirers Responses to inquiries and comments to TOYO
Visitors to our website
  • Improvement of website convenience
  • Improvement and enhancement of information provided through our website
  • Market trend surveys and analysis
Others
  • Notification and communication on meetings, etc. of organizations, etc. to which TOYO belongs
  • Provision of services to manufacture and sell video products of public roads to our business partners (information that could identify individuals collected in the process of collecting images and video is rendered to make such individuals unidentifiable by means of mosaic processing, etc. during product-manufacturing)

Joint Use

In the course of business activities, TOYO will jointly use personal information in order to implement appropriate services depending on the region and the nature of the transaction or inquiry.

Items of personal information to be jointly used Company name, company address, office, affiliation, title, name, age, telephone number, fax number, e-mail address, etc.
Persons who use personal information jointly with TOYO

Scope of persons who will use personal information jointly with TOYO

  1. Subsidiaries of TOYO (including overseas subsidiaries)

  2. Among our business partners, the following companies that have agreed to joint use:

    • Domestic companies
    • Foreign companies that have a system for the protection of personal information that is recognized as being of the same level as that in Japan
    • Foreign companies that continuously take necessary measures prescribed by the Act on the Protection of Persona Information
Objectives of Joint use
  • Conclusion and implementation of contracts including provision of products and services
  • Communication necessary for providing goods and services and for shipment of products, etc.
  • Requests for payment for goods and services, etc. and protection of account receivables
  • Provision of information on products and services
  • Provision of information on products and services via e-mail or other methods
  • Provision of information on seminars, lectures, events, campaigns, etc. hosted or supported by TOYO
  • Provision of information on seminars, lectures, events, campaigns, etc. hosted or supported by TOYO Group via e-mail or other methods
  • Implementation of various measures and provision of assistance to construct and maintain smooth relationships
  • Market trend surveys and analysis
  • Purchase or review of products, parts, services, etc. by TOYO
  • Responses to inquiries and comments
Manager responsible for joint use TOYO Corporation

Handling of information on our websites

On TOYO’s website, the following information will be handled through web-related technologies and services.

Information to be handled

Access logs

Our website collects access logs such as information on pages visited by viewers and the duration of their visit. Such information will be recorded anonymously or in association with personal information held by TOYO. Such information will be used to improve the usability of the website, to improve and enhance the information provided through the website, and for market trend surveys and analysis.

IP address/web browser information

Our website collects and records IP addresses and web browser information of site visitors. Such information is not personally identifiable information and is used to investigate the cause of errors or to take actions in the event of website outages or other problems.

Technologies and services used

Cookies

Our website uses a technology called “cookies.” “Cookies” are small bits of information that a web server sends to your browser and is an industry-standard technology for identifying your computer for the effective use of the Internet. You can set your browser to disable the “cookie” function, but this may disable all or part of the services on our web pages.

Web beacons

Some pages of our website use “web beacons” (also called “clear GIFs”), a technology that tells us how many times a particular page has been accessed. The statistical data obtained from these “web beacons” will be used for the improvement of our website.

Links to websites other than TOYO website

Our website contains links to several external websites, but we do not share any personal information with the third parties that manage such external websites. TOYO is not responsible for the collection or handling of personal information on any of the linked external websites managed by third parties, so please be sure to refer to the privacy policy, etc. of each external website before using it.

Tools that use cookies

The following tools may be used to collect and analyze cookie information. Please refer to each service provider’s privacy policy for their information handling policies.

Modification of the privacy policy

TOYO may modify this Privacy Policy as needed, unless otherwise stipulated by laws and regulations.

Requests for Disclosure, etc. of Personal Information and Inquiries

If you wish to request disclosure, correction, suspension of use, deletion, or disclosure of records of provision to third parties of your personal information, please contact us at the e-mail address below. Unless there are special circumstances such as restrictions by laws and regulations, we will respond to your request as soon as possible. In that case, we may ask for your cooperation in confirming your identification in order to prevent any unauthorized acquisition of personal information by third parties. If you have any comments or questions concerning the handling of personal information, please contact us at the following e-mail address.

E-mail address for matters pertaining to personal information: privacy@toyo.co.jp